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Sales & Administrative Assistant

Administrative:

·        Provide high level of customer service to internal and external clients

·        Welcome, greet and check in clients and vendors

·        Assist marketing team with the organization, distribution and shipment of POS materials as requested from the field

·        Maintain wine and spirits sample inventory

·        Manage email account for wine and spirit sample requests

·        Ship wine and spirit samples as needed

·        Manage, order and organize shipping supplies

·        Maintain and track the process of employee donations requests

·        Perform general clerical and admin duties that include, but not limited to; multi-line switchboard, office supplies maintenance, daily incoming and outgoing mail distribution

·        Coordinate the distribution of MLB and NBA tickets

 

Hospitality and Tasting Coordination

·        Work with stakeholder to complete Hospitality Request Form and reserve office event space for events/tastings

·        Coordinate and book attendees for events/tastings

·        Manage Conference Room reservation process

·        Act as point person for all Home Office visits from the field

·        Help to set up and breakdown/cleanup of wine tastings in conference rooms

·        Order meeting lunches/meals for as needed

 

Duties from Head of Sales and President

·        Link sales calendar activities to the Head of Sales and the Regional Vice Presidents

·        Weekly check-in with Head of Sales to understand sales meetings and travel

·        Be central point-person to help keep Sales stakeholders aligned on events

·        Act as point person to communicate corporate office updates to the Sales Team

·        Coordinate, update and communicate Sales Event Calendar to stakeholders

·        Assist with coordinating bookings and reservations for sales events at the Home Office

·        Assist with coordinating needs for Sales Meetings

·        Support President and Head of Sales for administrative tasks as needed, up to and including travel and schedule coordination

·        Keep Director of HR informed and up-to-date on projects and sales calendar activities

 

Qualifications:

·        Ability to communicate effectively and professionally

·        Strong computer skills, including Excel, Word, Outlook

·        Excellent attention to detail and organizational skills

·        Self-starter and ability to look for areas to improve processes

·        Ability to “multi-task” and handle various duties within a work schedule and prioritize with deadlines in mind

·        Ability to work overtime when required

·        Available Monday – Friday, generally 8:30 am to 5:00 pm

·        3-5 years of experience in an office administrative environment

·        Experience supporting and assisting sales personnel in remote locations preferred

·        Bachelor’s degree preferred